If you know the person's name:
Dear Ms / Miss / Mrs / Mr /
Dr + surname
Dear Mr Miller
You can also write the
person's full name. In this case, leave out the title (Mr/Mrs). This way of
writing the salutation is very handy if you don't know the gender of the
person.
Dear Chris Miller
If you don't know the
person's name:
There are several possibilities to address people
that you don't know by name:
salutation
|
when
to use
|
Dear Sir / Dear Sirs
|
male addressee (esp. in British English)
|
Gentlemen
|
male addressee (esp. in American
English)
|
Dear Madam
|
female addressee (esp. in
British English)
|
Ladies
|
female addressee (esp. in
American English)
|
Dear Sir or Madam
|
gender unknown (esp. in British
English)
|
Ladies and Gentlemen
|
gender unknown (esp. in American
English)
|
To whom it may concern
|
gender unknown (esp. in American
English)
|
Business
partners often call each other by their first names. In this case, write the
salutation as follows:
Dear Sue
Punctuation
In British
English, don't use any punctuation mark or use a comma.
Dear Mr
Miller or Dear Mr Miller,
In
American English, use a colon:
Dear Mr.
Miller:
For
examples see → Subject.
Ms, Miss
or Mrs?
·
Mrs – to address a
married woman
·
Miss – to address
an unmarried woman (rarely used now)
·
Ms – to address a
woman whose marital status you don't know; also used to address an unmarried
woman
Note: The
abrreviations Mr, Mrs etc. are usually written without full stops (Mr) in
British English and with full stops (Mr.) in American English.
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